general information and booking conditions

Please read carefully and ensure that you understand and accept the conditions and information outlined.


Deposit of $800 per week per person.
Balance of payment due no later than 29 October 2011.


Important - Please read and understand.
Travelplan Australia Pty. Ltd acts as a booking agent only for the persons, or organisations providing or offering the means of travel, accommodation, ski lifts or services detailed in this brochure and as such cannot be held responsible for any injury, loss, accident, delay or any other irregularity outside of our control.  The issuance and acceptance of any receipt, voucher, coupon, exchange order, air ticket or itinerary shall be deemed as consent by the client to the above conditions.


We recommend prior to departure, you check exact baggage restrictions with the airlines on your itinerary.  The following information is given as a guide, but is subject to change.  Domestic flights often do not include free checked luggage, particularly in the United States.  Airlines may waive baggage charges on domestic flights if you are connecting to/from an international flight, or upon presentation of your international ticket at the check-in counter.  If more than one airline is providing the transportation for journey, each airline may apply different rule on both checked and carry-on luggage.  If you are travelling on Air Canada with ski equipment, which comprises a ski bag and a boot bag, you must pre-register your details to avoid an excess baggage fee upon check-in.  phone Air Canada: 1300 655 767.
Generally speaking, for flights to North America, two suitcases are allowed with a combined total dimension of 106" (269cm) with no one suitcase exceeding 62" (157cm), with max 23kg for Economy class or 32kg for Business/First class per piece.  V Australia limits Economy class to 32kg in total.  One set of ski equipment counts as one piece of baggage.  For flights elsewhere free baggage allowance is generally 20kg total for Economy class, 30kg for Business class and 40kg for First class.  Maximum 1 piece per person carry on luggage.  All carry on luggage must comply to size restrictions enforced by the airlines and each piece must not weigh more than 7kg.


A valid passport is required for overseas travel.  Holders of a valid Australian passport must prearrange visa waiver for the USA – see  If you have a recorded conviction, no matter how minor, you must check visa requirements with the US and Canadian consulates.  Passport must be valid for 90 days from date of entry.  Holders of other passports should seek advice of visa and re-entry requirements.  Travelplan will assist in obtaining necessary travel documents, however the possession of such documents is solely the passenger's responsibility.


Please read carefully – Airfares to North America are subject to cancellation fee up to 100% once tickets are issued.  A cancellation service fee up to $100 per person may be charged for a booking cancelled more than 60 days prior to scheduled departure date.  This fee will increase to up to $300 per person for bookings cancelled from 60 to 45 days prior to scheduled departure date.  This fee does not include cancellation charges by accommodation and/or other principals.  Generally if a cancellation is received inside 45 days prior to departure you will lose all monies paid.


A charge up to $50 may apply for each and every amendment after booking instructions have been received.  This charge is in addition to any cancellation fees that may apply.  Prices shown are per person and are subject to exchange fluctuation and other variables and may alter without notice.


All prices shown in this brochure are based on airfares, taxes, surcharges and projected currency exchange rates at 2 May 2011 and are subject to change without notice for any reason whatsoever.  Prices do not include insurance, gratuities or any other costs not detailed in final invoices or itinerary.  Additional costs caused by weather, failure of transportation services or other circumstances beyond our or our principals control are not included or recoverable.


All tour arrangements are performed under the exclusive responsibility of different contractors.  Airlines, therefore, act only as agents for the contractors providing the various services herein and do not accept any liability in connection with such services or for any loss, injury or damage to or in respect of any person or property.  Airlines will only be responsible for air carriage performed by them.  Such air carriage will be subject to the provisions referred to in the conditions of contract contained in the passenger ticket.  Qantas Airways Limited (Incorporated in Queensland), United Airlines, Air canada, do not by virtue of their endorsement of this brochure represent themselves either as contracting with any purchaser of a holiday from TRAVELPLAN or as having any other legal relationship with any such purchase.


Travel insurance is strongly recommended.  A policy should be taken out at the time of booking.  TRAVELPLAN can arrange this cover on your behalf.


The tours in this brochure are valid from 1 June 2011 to 31 March 2012 unless superseded.

  • All Travelplan package prices, denominated in AUD, are subject to variation due to volatility in foreign exchange prices.
  • Any variation to listed prices will be based on the rates available to Travelplan at the time the deposit is paid by the client and again on payment of the final balance. Our exchange rate at date of deposit is only taken into account, for amount of deposit paid to overseas supplier.
  • Travelplan may take out foreign exchange contracts to protect the client and Travelplan from excessive adverse movements in AUD exchange rates.
  • For this reason, the foreign exchange rate applied to client payments may differ from the current market rate.
  • To facilitate the effective and efficient management of foreign exchange risk we have engaged the services of FX consultants to advise on timing and product suitability.
  • At any time clients can lock in the current package cost by paying the balance amount in full, based on Travelplan exchange rate at this time.
Conference program provide by Jazzfore Pty Ltd ACN: 087 572 576 trading as 'Australian Accountants and Lawyers Conference'.
The sponsors' details have been provided by the individual organisations and have not been independently verified by Jazzfore Pty Ltd.

Supporting Sponsors

Crisp Legal Hill Rogers Spencer Steer graysonline 180 Group Bonnell Rowntree
MyAccounts Aussie Hugh Gyton and Associates Carrera Head